PURPOSE & INTENTION

1.1 The purpose of this policy is to outline the ways in which NOVAS will treat personal information that is disclosed to us through our website.

1.2 This Privacy Policy covers how NOVAS uses information gathered from you when you use our website, contact us, or sign up to receive NOVAS publications, digital or otherwise.

1.3 This policy outlines which information we collect and who has access to this information.

SCOPE

2.1 The NOVAS National Office is Headquartered at 87 O’Connell Street, Limerick, V94 XN51. Our website is www.novas.ie.

2.2 Our Company Registration Number is 330018, our Registered Charity Number is 20041533 and our CHY number is 13390.

2.3 If you have any queries or comments about the policy or our use of your personal information, please get in touch with us by telephoning us on (061) 370325.

2.4 This Policy does not cover the practices of companies that NOVAS does not own or control or the actions of people that NOVAS do not employ or manage.

2.5 This Privacy Policy may change in the future. We invite you to check back periodically to see if we have made any changes.

2.6 By using the NOVAS website and any services we offer via the website, you are agreeing to be bound by this policy in respect of the information collected about you.

PRINCIPLES

3.1 At NOVAS we are committed to protecting your privacy and we believe we have taken every step necessary to adhere to the General Data Protection Regulation (GDPR).

3.2 NOVAS respects your right to keep your personal information confidential.

3.3 Your privacy is important to us and maintaining your trust and confidence is one of our highest priorities when you visit our website.

COLLECTING DATA

4.1 In general, we use the information we collect about you to:

• Improve the website use by collecting cookies
• Support our own marketing and promotion efforts
• Contact you about our services if you have expressed an interest in us doing so

4.2 Personal data is collected only when that information is provided by you the user in the following methods:

• Log Data: We log general information about your browser whenever you visit our website. This information may include your computer’s Internet Protocol (IP) address, your browser type and version, the pages you visit on our site, the time and date of your visit, and the time spent on each page. Like most website operators, we collect this data to better understand how our visitors use our services, and how we may improve your experience of our website in future. We do not share data specifics publicly but may disclose aggregated and anonymized versions of this information, e.g. In website usage trend reports. When you visit, we may also collect information about how you use the site including the content you look at, but this is not personally identifiable as you. This information is aggregated and we may use this information to identify patterns which we can use in our marketing to help us improve our services.
• Cookies: We use ‘cookies’ to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit so we can understand how you use our site and serve you content based on preferences you have specified. If you do not wish to accept cookies from us, you should instruct your browser to refuse cookies from our website, with the understanding that we may be unable to provide you with some of the website’s key features without them. This policy covers only the use of cookies between your computer and our website; it does not cover the use of cookies by any advertisers.
• Mailing List: By signing up to a mailing list, we store your name and email address. This personal data will only be used to send you details of a variety of relevant subjects like topical industry news, information about the services we offer and other items of interest. You can redraw this consent at any time.
• By using the Contact Us section or emailing us: Job applications and CVs are held and only used by the Human Resources department. Requesting information regarding a particular area may be seen as an expression of general interest regarding a particular area, and we may contact you with related information.
• Parties to whom we disclose information: As a general rule, we do not disclose personal information to any third parties.

ACCESS TO INFORMATION

5.1 The staff at NOVAS and certain, relevant third party suppliers have access to the information, including personal information that we have collected from you. If our organisation enters into a joint venture with, or is merged with another entity, your information may be disclosed to our new partners or the new entity. We will not otherwise disclose, sell or distribute your information to any third party without your permission unless we are required to do so by law.

5.2 Third Party Services: As a general rule, we do not disclose personal information to any third parties.

5.3 Security: As a general rule, we do not disclose personal information to any third parties.

5.4 Third Party Links: You may find links to third-party websites on our website. When engaging with these third-party services, you are subject to their policies. We do not accept any responsibility for these policies.

5.5 Retention Periods: In accordance with our retention policy, mailing lists are deleted immediately on request of removal. Mailing lists are reviewed every two years and if there has been no engagement within this period, users will be removed from the mailing list. CVs and job applications are deleted after 12 months. If staff have received no engagement from users regarding inquiries, any communication will also be deleted after 24 months.

5.6 Governing Law: This legal notice and all issues regarding this website are governed exclusively by Irish law and are subject to the exclusive jurisdiction of the Irish courts. You have the following rights under the GDPR, in certain circumstances and subject to certain exclusions, in relation to your personal data:

• Right to access: you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data;
• Right to rectification: you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete;
• Right to erasure: you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten;
• Right to restrict or object to processing: you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes;
• Right to data portability: you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine-readable format.
• Right to withdraw consent: if we are processing personal data based on your consent, you may withdraw that consent at any time;

5.7 In order to exercise any of the rights set out above, or if you have questions or concerns about how we process your data, please contact us by post at:

NOVAS
87 O’Connell Street,
Limerick City, V94 XN51

5.8 You also have the right to lodge a complaint with the Data Protection Commission, whose contact details are as follows:

CHANGES TO THIS POLICY

6.1 NOVAS reserves the right to make changes to this Policy, these changes will be effective immediately upon posting. By continuing to use this website after these changes have been made, users signify agreement to the amended Privacy Policy.